Privacy Policy
The following Privacy Policy (the “Policy”) has been approved and adopted by the Board of Directors (the “Board”) of Fund the First, Inc. (the “Company”).
1. Purpose
The objective of this Policy is to ensure guidelines are established to ensure the privacy, accuracy and consistency of information exchanged on the Company’s website. The Policy extends to hard copy documentation physically maintained at Company headquarters.
2. Scope
The Policy applies to all employees of the Company, the Board, the officers and those authorized to speak on behalf of the Company. For the purposes of this Policy, the term “employees” includes all permanent, contract, secondment and temporary agency employees who are on long-term assignments with the Company as well as to consultants to the Company.
The Policy also applies to all users who access, procure membership and provide personally identifiable information through the Company’s website. The following is classified as “personally identifiable information.”
1. First and last names
2. Physical addresses
3. Email addresses
4. Telephone numbers
5. Social Security numbers
6. Any other contact information shared with a business either physically or online
7. Birth dates
8. Details of physical appearance (height, weight, hair color)
9. Any other information stored online that may identify an individual
3. Guidelines and Procedures
3.1 Website
1. Privacy: The Company respects the privacy of each visitor to the Company’s Web site. The Company’s Web site may use cookies. Any personally identifiable information provided by a visitor will be used solely by the Company for internal purposes and, where appropriate, to contact individuals directly. Personally identifiable information will be sold and will be shared only with those third-party service providers who perform functions on our behalf, including processing credit card payments, providing customer service, removing repetitive information from customer lists, analyzing data, and providing marketing assistance.
2. Copyright: The contents of all materials contained on the Company’s Web site are owned by the Company (unless otherwise indicated) and are protected by United States and international copyright laws. All rights are reserved by the Company, and visitors may not copy, reproduce, download, upload, republish, disseminate, post, distribute, or transmit by any means the contents of the website, except with the prior express written permission of the Company. Copyright infringement is a violation of United States federal law, and violators are subject to criminal and civil penalties.
3. The information contained on the Company’s Web site is provided by the organization for general informational purposes only. None of the information on the Web site is intended or should be construed to be legal advice or a legal opinion. While every effort has been made to ensure that the information contained on the Web site is as accurate as possible, omissions and errors may occur. Also, because of the nature of Web site development, maintenance, and updating, the information contained on the website may not reflect the most current developments. The Company and its contributing authors expressly disclaim all liability to any person with respect to the consequences of any act or omission committed based upon reliance, in whole or in part, on any of the contents of the Web site.
4. At certain places on the Web site, live links to other Internet addresses (“third-party sites”) can be accessed. Such third-party sites contain information created, published, maintained, or otherwise posted by institutions or organizations independent of the Company. The Company does not endorse, approve, certify, or control these third-party sites and therefore cannot guarantee the accuracy, completeness, efficacy, timeliness, or correct sequencing of information located at such addresses. The information on the Company’s Web site and third-party sites is provided “as is” and without warranties of any kind, either express or implied. To the fullest extent permissible pursuant to applicable law, the Company disclaims all warranties, express or implied, including, but not limited to, implied warranties of merchantability and fitness for a particular purpose. Use of any information obtained from such third-party sites is voluntary, and reliance upon it should only be undertaken after an independent review of its accuracy, completeness, efficacy, and timeliness. Reference therein to any specific commercial product, process, or service by trade name, trademark, service mark, manufacturer, or otherwise does not constitute or imply endorsement, recommendation, or favoring by the Company.
5. Your use of the Web site is at your own risk, and you assume full responsibility for all costs that arise out of its use. Neither the Company nor any of its officers, directors, partners, employees, affiliates, subsidiaries, agents, representatives, or licensors shall be liable to you or any third party for any compensatory, direct, indirect, incidental, special, exemplary, punitive, or consequential damages, or attorneys’ fees, arising out of your use of the website or inability to gain access to or use the website or out of any breach of any warranty, even if such parties have been advised of the possibility of such damages or such damages were foreseeable.
3.2 E-mail Privacy
1. Through membership in the Company, members are establishing a business relationship with the Company and authorizing use of the e-mail addresses provided to the organization.
2. The Company may utilize the e-mail addresses provided by its members for communication and promotion of Company events, meetings, education programs, products, and services, unless specifically instructed otherwise by an individual member.
3. The Company shall provide recipients of all mass e-mail communications the opportunity to unsubscribe from e-mail distribution lists.
4. The Company may provide the e-mail addresses of primary member contacts to third parties through the Company Web site, sale of mailing lists and directories, and direct communication, unless specifically instructed otherwise by an individual member.
3.3 Fax Privacy
1. Through membership in the Company, members are establishing a business relationship with the Company and authorizing use of the fax numbers provided to the organization.
2. The Company may utilize the numbers provided by its members for communication and promotion of Company events, meetings, education programs, products and services, unless specifically instructed otherwise by an individual member.
3. The Company may provide the fax numbers of its members to third parties through the Company Web site, sale of mailing lists and directories, and direct communication, unless specifically instructed otherwise by an individual member.
3.4 Hard Copy Documentation
1. The Company respects the privacy of its contributors. Any personally identifiable information provided by a visitor will be used solely by the Company for internal purposes and, where appropriate, to contact individuals directly. Personally identifiable information will be sold and will be shared only with those third-party service providers who perform functions on our behalf, including processing credit card payments, providing customer service, removing repetitive information from customer lists, analyzing data, and providing marketing assistance.
2. All documentation will be stored on site, in a secure manner and only accessible by authorized personnel.
3. The Company requires that any items or documents containing personally identifiable information that are assigned to be destroyed be shredded or marked out (redacted) with permanent ink before being placed in the garbage.
3.5 Opt-Out Policy
The Company will provide each member equal opportunity to opt in or opt out of any communication method utilized by the Company. Members will be notified regarding these policies on an annual basis.
4. Currency
This Policy was originally approved and adopted by the Board effective August 16, 2019 and most recently approved on August 17, 2019.